Reduce implementation time significantly
Since the setup is mostly done in a public cloud environment, implementation times can be greatly reduced. On your organisation's side, all it takes is the installation of an application that connects the back office with the cloud solution. It serves as an interface that automatically uploads new invoice images, modified supplier master data or coding data and it also creates the desired output for integration into back office.
High first time recognition rate
The invoice recognition engine (Artificial Intelligence) uses a knowledge base to capture information from invoices. When using our cloud solution, the engine is capable of using this knowledge base across different organisations. In practice, this means that when another organisation other then your own, has already processed invoices from the same supplier, the system automatically uses the built up knowledge to process your invoice from the same supplier. This technology greatly improves first time recognition rates for your invoices.
Monitor each invoice at any given time
With the right privileges, a user can instantly retrieve any invoice in the system. What is the status of the invoice? Who is currently processing the invoice? How long has the invoice been with an approver? Etc. In addition, after the invoice has been processed successfully, the integrated online storage makes it easy to retrieve specific invoices. Each invoice has an audit trail in which every action is logged, from the time creation in the system until final approval and the creation of output.
Approve invoices anywhere
Web based solutions, accessible from any device with internet connectivity. Approve invoices out of the office from anywhere Web Access is available.
Flexibility with the back office
Output from the cloud can be generated in any format. From standard XML output, to CSV files or any customer specific XML output. Integrating the cloud solution with any back end system becomes an easy task. It is also possible to prepare the analytical coding of invoices directly in the cloud. This accounting information will also be included in the output, so that the back end system can use this information to automatically fill in this data in the financial management system or enterprise resource planning systems.
Collective fraud prevention
When one or more organisations tag an invoice item as fraudulent, the invoice recognition engine will collectively analyze the fraudulent invoice data and warn your invoice approvers regarding such invoices from the fraudulent organisation. Any suspected fraudulent invoice can also be routed to your organisation's investigation team for final approval/disapproval and tagged as fraudulent.
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